Now that you have your supplies, you can get them organized. You will have three sections to your permit book. Here is how to set up the first two.

Section 1

Place these items in the zipper pocket and insert them at the beginning of the notebook:

  • Company business cards.
  • Information from the company you are leased to.
  • Accident report cards and insurance cards. (If your insurance company does not supply an accident report card, we will be doing a separate blog entry on how to create your own – follow Trucking Wisely to learn more).
  • Emergency medical card.
  • Pen and pencil.

Section 2

Insert the spiral notebook after the zipper pocket.

Use this notebook as a repair log for your truck. Do not use it to record fuel fill-ups. Because of the volume of information required for recording fuel fill-ups, that data should go into a separate log. (Follow Trucking Wisely for more on recording business information essential to your operation.)

Items for recording are repairs you make to the truck, oil changes, tires, and beginning and end-of-the-year mileage. For each recording, write a description along with the date and mileage indication.

You now have the first two sections of your permit book. Our next entry will show you how to set up the final section.

Monica Nelson, President
McNel
TruckersTools

© 2010, McNel Company, L.L.C.

Advertisements

Running under a tight schedule and you get pulled into the scales. It’s vital you get moving again. Having your permits in order will help you get done and back on the road.

This entry will show you how to set up and organize a permit book so that you can easily locate requested information, and be on your way quickly. Putting together this book takes little effort, but will save you vast amounts of time from this moment on.

Here are the things you will need:

  • One 1-1/2 inch three-ring binder (heavy duty kind).
  • A package of sheet protectors (matte, not glossy). Look for the kind that have the three holes separate from the page so you don’t have to poke holes in them.
  • Zipper pocket insert.
  • One spiral 8-1/2 x 11 inch spiral notebook (50 to 70 pages).

You can locate these items at any office supply or discount store. WalMart has excellent buys on these particularly during July and August when they run their school supply specials.

Next, we will show you how to set up the first two sections of the book.

Monica Nelson, President
McNel
TruckersTools

© 2010, McNel Company, L.L.C.